UPS Maintenance | UPS Health Checks: Keeping Your UPS in Immaculate Condition

UPS maintenance plays a critical role in keeping your business operations running smoothly. Neglecting it can lead to disastrous consequences such as system failure, data loss, and costly downtime, resulting in substantial financial losses.

Picture this - you're working on an important project, and suddenly, the power goes out. You lose all your progress, and your deadline is looming over you. Scary, right?

That's why the uninterruptible power supply is one of the most critical systems in any organisation and can be considered the backbone of a building’s power system. Without a backup power supply, organizations would be exposed to blackouts and brownouts that could cause damages worth millions.

But just like any other vital technology, regular UPS maintenance is essential to ensure optimal performance and prevent downtime disasters. If maintained and installed properly, UPS systems can ensure seamless delivery of power, thus ensuring smooth operations of critical infrastructure.

In this blog, we delve into the importance of UPS system maintenance, including a comprehensive checklist to keep your UPS in immaculate condition. We encourage you to keep reading this blog about best practices for UPS maintenance and how it ensures smooth operations of critical infrastructure and uninterrupted power supply for your business.

What is a UPS and why is it important?

Uninterruptible power supplies are critical for the operation of any secured system, and their use has increased exponentially in recent years. They are electrical devices that provide power to critical equipment during power outages, ensuring that crucial operations continue without interruption, and protecting power devices from damage attributed to power quality issues. A UPS not only provides power to essential load equipment during a power failure, but it also ensures that the equipment is able to operate within safety parameters.

Institutions in both the private and public sectors, such as major computer-based operations, hospitals, and care homes, require uninterruptible power supplies for backup power. Some of the areas where power protection products are critically important include server farms, data centres, offices, and ATMs.

Before investing in an uninterruptible power supply, it's vital to understand the benefits and disadvantages of this technology. On one hand, a UPS system can help eliminate the risk of power failures, which can help reduce costs and downtime associated with disruptions. However, to ensure a smooth and uninterrupted flow of power, these vital systems need to be properly maintained and regularly checked. This is necessary to avoid any system breakdowns that can lead to severe consequences, such as loss of data or system instability.

The Benefits of UPS Maintenance and Installation

Generally, UPS maintenance is important because it ensures optimal UPS system performance, reduces power disruption risks, and extends system lifespan, minimising the risk of failure in the event of unexpected power outages.

Why is UPS Maintenance Important?

Neglecting UPS maintenance can lead to a cascade of problems:

  • System Failure: A poorly maintained UPS may fail during a critical outage, causing equipment shutdown and data loss.
  • Reduced Lifespan: Without proper care, your UPS's lifespan can be significantly shortened, requiring a costly premature replacement.
  • Unexpected Downtime: Unidentified issues within your UPS can lead to unexpected downtime, disrupting workflows and causing productivity losses.
  • Financial Losses: The combined impact of these issues translates to substantial financial losses for your business.

Uninterruptible power supplies have become a vital part of critical power environments, providing an essential service in the event of power outages. By implementing a proactive UPS maintenance schedule, you can reap significant benefits:

  • Enhanced Reliability: Regular maintenance ensures your UPS is in peak condition, ready to deliver seamless backup power whenever needed.
  • Extended Lifespan: Proper care extends the lifespan of your UPS system, maximizing your return on investment.
  • Early Detection of Issues: Preventative maintenance can identify potential problems before they escalate, allowing for timely repairs and minimizing downtime.
  • Peace of Mind: Knowing your UPS is well-maintained provides peace of mind, allowing you to focus on core business operations.

UPS Maintenance Checklist: Expert Tips for Maintaining Your UPS

It is advisable to have your UPS inspected by a professional at least once a year. Utilize round-the-clock 24/7, 365 days a year support to minimize the risk of critical failure and reduce UPS maintenance costs. Professional monitoring is essential to ensure the safety of the UPS, connected systems, and the person monitoring the system. With UPS remote monitoring, real-time notifications are sent by SMS or email when faults or alarms are triggered. Trained technicians can also remotely investigate any issues, perform remote diagnostics, and arrange for a field service engineer to repair any faults. This allows any issues to be detected quickly and managed efficiently.

The optimal frequency of UPS maintenance depends on several factors, including:

  • Usage: UPS systems used heavily require more frequent maintenance than those with minimal use.
  • Environment: Dusty or extreme temperature environments necessitate more frequent cleaning and inspection.
  • Manufacturer's Recommendations: Always refer to your specific UPS model's manual for suggested maintenance intervals.

Here's a basic checklist to get you started with your UPS maintenance routine:

  • Visual Inspection: Regularly check for dust buildup, signs of physical damage, and loose connections.
  • Battery Testing: Test batteries periodically to assess their health and remaining capacity. Consider replacing batteries nearing the end of their lifespan.
  • Software Updates: Ensure your UPS is running the latest firmware for optimal performance and bug fixes.
  • Environmental Monitoring: Monitor room temperature and humidity to ensure they remain within the recommended range for your UPS.
  • Log Maintenance Activities: Keep a detailed record of all maintenance activities performed on your UPS.

Additionally, leverage automated alarm notifications via SMS or email, to stay updated on potential faults/alarms and take corrective action before critical failures occur. This would help to prevent system failures and avoid costly outages. Besides, vital system information can be sent directly to your phone whenever there’s a problem with the UPS system.

Tracking system voltage and current levels on a continuous basis also allows you to easily identify any abnormalities in the system and take appropriate action.

Consider preventive maintenance visits for your UPS to ensure peak performance throughout its working life. Regular UPS service visits (for UPS health checks and UPS battery replacement) are crucial implementing in maintenance plans, minimising disruptions, and emergency power solutions. By checking if the components are properly installed, cleaning the electronic parts, checking for corrosion, etc., you can keep your UPS healthy and efficient for a longer time period.

Incorporate emergency power solutions whilst adhering to UPS tariff advice and service guides for effective maintenance.

During UPS maintenance, it's crucial to follow safety measures, seek technical advice, conduct site surveys, prioritize service visits, and rely on UPS maintenance experts for power services.

Tips to maintain the battery life of the UPS

Uninterruptible power supplies (UPSs) are vital for providing power during power outages and other unforeseen situations. One of the main factors that can affect the battery life of a UPS is its usage. Since the battery constantly discharges and charges, it becomes necessary to monitor the battery life and perform regular tests.

To ensure optimal battery performance and longevity, periodic testing and monitoring of the battery's internal resistance, temperature, and voltage is essential. It is better to equalize the battery once in a while to prevent gassing and thermal runaway. Besides this, a battery monitoring system can also be used to maximize the battery life.

UPS Maintenance Plans and Providers

Should I get my UPS checked by a professional?

  • It is important to regularly check your UPS for any signs of wear and tear.
  • Professional monitoring is essential to ensure the safety of the UPS, connected systems, and the person monitoring the system.
  • With UPS remote monitoring, real-time notifications are sent by SMS or email when faults or alarms are triggered.
  • Trained technicians can remotely investigate any issues, perform remote diagnostics, and arrange for a field service engineer to repair any faults.
  • The benefits of UPS remote monitoring include real-time notifications and more efficient repairs. Besides ensuring a safe power supply, professional monitoring also helps in finding faults quickly and efficiently.

In addition to these benefits, professionals can carry out regular monitoring of the battery's health for an accurate overview of its condition and ensure optimum performance.

How to Choose the Right UPS Maintenance Plan?

Consider all-encompassing maintenance plans covering power service for your business needs, battery replacement, minimal disruption, health checks, UPS tariff advice, service visits, and emergency power solutions. Ensure the plan includes emergency power solutions and UPS battery replacement services as needed.

How to Choose a UPS Maintenance Provider?

When selecting a UPS maintenance provider, consider their experience with uninterruptible power supplies. Look for providers offering free site surveys and emergency power solutions. Choose a provider with a history of minimal disruption during service visits and comprehensive ups battery replacement services.

Fortunately, BPC Energy offers a range of maintenance agreements all with 24-hour telephone support.

Common problems with UPS and how to fix them

Uninterruptible Power Supply (UPS) systems are critical to power critical applications and systems in critical power environments such as data centres. They help provide reliable, uninterrupted power to the system when the power grid fails. However, they can run into power quality issues, such as voltage sags, swells, harmonics, electrical noise, voltage spikes, and voltage plateaus.

It is essential that managers specify devices that can monitor the performance and condition of the UPS system. Installing custom hardware is an option for monitoring the voltage, current, and battery levels of a UPS system. However, this can be costly and time-consuming.

A simpler option is to use a remote UPS monitoring device connected to the battery system of the UPS system. This device can monitor voltage and battery levels in real time with no software or hardware installation required.

One important task of a power solution provider is to ensure proper installation of systems and ensure project management throughout the life cycle of a system. This task includes creating customized power solution designs for each customer’s needs, discussing technical specifications with the client during the design phase, providing high-quality service after delivery, and monitoring the performance of systems to detect issues before they impact system operations. This way, managers can keep their UPS systems in immaculate condition.

Additionally, UPS systems are designed to provide emergency power when mains power fails, but if they cannot keep critical equipment running indefinitely, they can cause serious problems. Installing a generator system can help minimize the impact of an unplanned power outage, but it also requires careful consideration of the size and scope of the operation.

Poor quality power supply can also cause problems for UPS systems and lead to them becoming overburdened and failing. Hence, it is vital that you keep your UPS in immaculate condition to ensure it is able to provide a reliable power supply.

Furthermore, unforeseen power outages can also cause further problems for UPS systems, leading to equipment being damaged or shut down suddenly. Therefore, it is essential that you ensure your UPS system is working properly and is able to provide stable power supply for critical systems during power outages.


In conclusion, having a UPS system in place is essential for the smooth functioning of any business however, implementing regular UPS maintenance is crucial for ensuring an uninterruptible power supply system is at optimal performance and helps to minimise costly downtime.

By following a comprehensive UPS maintenance checklist and partnering with a professional provider, you can keep your UPS in immaculate condition.

Don’t let power outages disrupt your business operations! For comprehensive UPS maintenance and servicing plans customised to your specific needs, contact the BPC Energy team today! We offer expert maintenance services to keep your UPS running optimally.

If you want to learn more about how an Uninterruptible Power Supply can benefit your business, get in touch with our experts for personalized guidance and solutions.


UPS Maintenance, UPS Health Checks - Keeping Your UPS in Immaculate Condition

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